Register for Comprehensive Payroll Processing Service
Registration for Payroll Processing Service can be done by visiting knpayrollplus.com and completing the registration form or by contacting us at paulietrot@gmail.com. Mandatory registration data requirements are as follows:
- Frequency of Payroll run – weekly, every two weeks, twice per month and monthly options are available.
- Number of active employees – required to determine the cost of the service.
Document exchange is done via a secure medium. Source data including setup and payroll details data is supplied by the client entity in a prescribed format. Resultant reports are returned via the same medium and will remain accessible for a year after first publish. All reports can be downloaded to the clients’ local computer at any time during this period.
An agreement will be initiated by us detailing rights and responsibilities of both parties.
As clients will not be required to bear a setup cost at the outset, the initial agreement will run for one year and can be renewed for subsequent years provided both parties agree.
Setup Data Requirements
The following list outlines the data requirement for payroll setup:
- Entity Data
- Business Data (Banks and Deductions)
- Division (Section) List
- Department List
- Title List (Employees)
- Accounts List
- Allocation (internal deductions) list
- Person List (Employees and Business representatives)
- Earnings List
Templates will be provided for clients to submit the data in a prescribed format.
Payroll Details Data Requirements
The following list outlines the data requirement for payroll run:
- Employees to pay
- Earnings details
- Deduction details
- Allocation details
Complete data is required for the first payroll run. Subsequent submissions will only list amendments, new and temporary cessation of earnings, deductions and allocations, hirings and terminations.
- Missed time details
- Overtime details
- Sick time details
- Vacation details
This data is required for each payroll run.
Templates will be provided for clients to submit the data in a prescribed format.
Reporting Requirements
Client will list all required reports both current (per payroll run) like pay slips, payroll register and payroll journal and periodic, typically monthly, to satisfy obligations like Social Security C3, journal entries and remittance summaries. Historical reports requests are accommodated on an ad-hoc basis.